Alternatives to Paper Based Job Management
Alternatives to paper based job management for UK trades: move your job sheets, quotes and invoices onto your phone. FieldHive is free to start, or £14.99 a month for the whole business.
- 1Download free
- 2Add your logo and a few prices
- 3Send your first quote
- Free plan, no card needed
- Cancel anytime
- Built by a UK electrician
Why trades move off paper
No more retyping
Turn the quote into the invoice in one tap, instead of copying it onto a new sheet.
Know what you charged last time
Every quote, invoice and message sits on the customer’s record.
Get paid on the day
Every invoice carries a Pay Now link for card payments.
What is paper based job management?
Paper based job management is running jobs from a duplicate book, a diary and a folder of invoices. The job is written on a sheet on site, the customer signs the top copy, and the yellow copy comes indoors to be invoiced later.
It costs the price of the pads and works without signal or battery. If you want to keep a paper-shaped sheet but print it properly, the free job sheet generator makes an A4 PDF with a customer sign-off you can email instead of handing over a carbon copy.
Is FieldHive right for you?
Switch to FieldHive if…
- One person runs the quotes, bookings and invoices
- You want one price for the business, not per person
- You want card payments and Xero or QuickBooks on the free plan
- You quote from a price list and bill bigger jobs in stages
FieldHive is not for you if…
- Every worker needs their own login today (our Team plan is coming)
- You need job assignment across a crew right now
- You need a desktop version
Alternatives to paper based job management: 5 options compared
FieldHive plus the other apps UK trades look at, on each company’s published prices.
ServiceM8
Teams where several people need their own login. ServiceM8 charges by jobs completed, so every paid plan includes unlimited staff.
Powered Now
UK trades who want CIS paperwork and certificates handled inside the app, from a UK company with UK support. Priced per user, so the bill climbs with the team.
Tradify
Established small teams who want a mature, well-supported product and do not mind paying per seat. The cost climbs with every person you add.
A spreadsheet
A trade business that wants to search and total what paper cannot, at no cost. A sheet holds the job list and what is owed. It does not quote, invoice or take payment, and it lives on one laptop unless you keep it in the cloud.
Questions about moving off paper
What is the best alternative to paper based job management for a UK sole trader?
A phone app that keeps quotes, bookings, invoices and payments on one customer record. FieldHive does that, and the free plan has no time limit and needs no card.
Is there a paperless job management system for sole traders?
Yes. FieldHive runs the whole job from your phone: price list, quote, booking, invoice and card payment, with every document kept on the customer’s record.
Is there a free app to replace paper job sheets?
Yes. FieldHive Free has no time limit: up to 5 active quotes, unlimited customers, invoices and bookings, card payments by Stripe, and Xero or QuickBooks sync with CIS.
What does FieldHive cost after the free plan?
FieldHive Business is £14.99 a month, or £144 a year, for the whole business. It adds unlimited quotes, deposits and progress claims, and automatic reminders.
How do I move off paper?
Download FieldHive free, add your logo and the prices you quote most, then send your next quote from your phone instead of the pad.
Can my staff have their own logins on FieldHive?
Not yet. FieldHive is one account today. A Team plan with separate logins, roles and team scheduling is coming.
Try it on your next job
Send your next quote from your phone. No card needed, and the free plan stays free.
Download on iPhone or Android.
